Every portfolio has information that doesn't fit neatly into standard fields. Whether a unit is furnished. When the air filter was last changed. Whether a lease allows a pet and what kind.
Magic tags let you create custom data fields and attach them to properties, units, leases, tenants, vendors, owners, and unit listings. You define the type (text, number, date, checkbox, file upload, dropdown), name it, and assign it where it belongs.
Here's a 4-minute walkthrough showing how to set them up and where they show up across your account:
Anything that's specific to how you manage. A few examples that we mentioned in the video:
Furnished units | Create an input tag on properties, mark which units are furnished, then filter your portfolio view to see only those. |
|---|---|
Air filter change dates | Add a date tag to a property. Each time you replace a filter, update the date. It shows up right in your portfolio view alongside vacancy and active unit counts. |
Pet tracking on leases | Create a dropdown tag (yes/no, or dog/cat/none) and attach it to leases. Add a file tag alongside it for a photo of the pet. Both columns appear in your lease view. |
Case workers on leases | If certain leases have assigned case workers, add that as a tag. It'll show up in your rent roll report so you can sort and filter by it. |
Tags aren't just stored, they're visible where you're already working:
Portfolio and lease views: Create a custom view that includes your Magic tag columns. Set it as your default if you reference them often.
Individual property or lease pages: Scroll to the MagicTags section, fill in or update values directly.
Reports: Your rent roll (and other reports) can be organized by Magic tag values, useful when you need to pull a filtered list for compliance, maintenance scheduling, or owner reporting.
Quick setup steps
Go to Settings → Magic Tags (or find it under Properties in the left nav).
Choose which entity the tag applies to (property, unit, lease, etc.), pick your field type, name it, and decide if it should be filterable, required, or visible to all users on your account. That's it, the tag is live and ready to populate.
To see your tags in a list view, create a Custom View and move your new tag columns into it. You can title the view and set it as your default.
If you've been tracking things in spreadsheets or sticky notes alongside MagicDoor, Magic tags can bring that information into the same place where you're already managing everything else.
Cheers,
Kasper from MagicDoor